New regulations on standards and norms for using office premises

Officials of Dong My commune ( Thai Binh city) prepare for the trial operation of the new Tra Ly ward government apparatus. (Photo: Thu Hoai/VNA)

The Government issued Decree No. 155/2025/ND-CP dated June 16, 2025 stipulating standards and norms for the use of offices and public service facilities.

Principles of applying standards and norms

The Decree stipulates the principles for applying standards and norms for the use of working headquarters and public service facilities as follows: standards and norms for the use of working headquarters and public service facilities prescribed in this Decree are used as one of the bases for planning and budget estimates; assignment, investment in construction, purchase, lease, management, use and handling of working headquarters and public service facilities.

Standards and norms for using working area to serve the work of each position are determined according to each position and job title.

In case a person holds many titles or positions, the highest standard is applied.

The alternate Central Party Committee member holding any working position shall be subject to the standards and norms for using working area according to the current working position.

For titles and positions in agencies, organizations and units not specifically prescribed in this Decree, the standards and norms shall be determined based on the regulations of the competent agency or person on the title and position equivalent to any title and position prescribed in this Decree or the equivalent title and position shall be determined according to the position salary level or position allowance coefficient equivalent to the titles and positions prescribed in this Decree.

The working area serving the work of the positions, the common use area, the specialized area, the area of the public works specified in this Decree is the area calculated according to the clear dimensions as prescribed by law, not including stairs, elevators, emergency stairs, ramps, garage area, surrounding wall area, walls dividing the working rooms, floor area with columns, technical boxes and technical box walls (if any) inside the working room.

The working room prescribed in this Decree is the working room according to the design of the working headquarters and career operation facility (not the room according to the organizational structure of the agency, organization or unit).

For existing working headquarters and public service establishments that are being managed, used, or transferred, transferred, or handled after mergers, consolidations, separations, dissolutions, or terminations of operations, the agencies, organizations, and units that are managing, using, or receiving working headquarters and public service establishments shall be allowed to manage and use the area according to the standards and norms prescribed in this Decree.

For an area larger than the standard or norm (if any), the competent authority or person shall decide to assign or transfer the area as prescribed in the law on management and use of public assets to another agency, organization or unit for management and use if it is consistent with the standards, norms and usage needs of that agency, organization or unit; during the time the competent authority or person has not yet assigned or transferred it to another agency, organization or unit, the agency, organization or unit currently managing or using it or the agency, organization or unit receiving the asset shall be responsible for managing, preserving and protecting this area.

In case there is no suitable agency, organization or unit to assign or transfer, the agency or person with authority to assign or transfer as prescribed in the law on management and use of public assets shall decide to assign or transfer to the agency, organization or unit currently managing or using it, or the agency, organization or unit receiving the working headquarters or public service facility for management and use to ensure savings and efficiency.

Standards and norms for using office premises of agencies and organizations

The Decree stipulates the area of the working house belonging to the working headquarters, including the following types of areas: working area serving the work of the positions; common use area; specialized area. Regarding the working area serving the work of the positions, the Decree stipulates the standards and norms for using working area serving the work of the positions at the central and local levels as prescribed in Appendix I and Appendix II attached to this Decree.

Decree regulating the Heads, Deputy Heads of Departments and equivalents of agencies and units under the Party's committees and agencies; ministries, branches, ministerial-level agencies; agencies under the Government; the Vietnam Fatherland Front at the Central level; Heads, Deputy Heads of Departments, faculties and equivalents under academies under the Ho Chi Minh National Academy of Politics ; the National Political Publishing House Truth; agencies and units under the Vietnam National University, Hanoi, the Vietnam National University, Ho Chi Minh City; Deputy Party Secretary of the commune-level Party Committee and equivalents; Chairman of the People's Council, People's Committee at the commune level; Vice Chairman of the People's Council, Vice Chairman of the People's Committee at the commune level; Chairman of the Fatherland Front Committee at the commune level; Heads, Deputy Heads of Departments and equivalents of departments and agencies under the provincial Party Committee, city Party Committee, office of the People's Council, office of the People's Committee of the province, city; Heads, Deputy Heads of Departments and equivalents of departments, agencies, departments and branches at the provincial level; Senior experts, chief experts and equivalent positions; senior experts, chief experts and equivalent positions of departments, agencies, branches at provincial and communal levels and equivalent positions and positions are allocated a maximum of 20 m2/person.

New regulations on standards and norms for using office premises

The political-administrative center of a new ward after the merger. (Photo: Thu Hoai/VNA)

Heads of departments, deputy heads of departments, boards, agencies and equivalent commune-level offices are allocated a maximum of 20 square meters/person.

Specialists and equivalent positions (including commune-level civil servants) are allocated a maximum of 15 square meters/person.

Individuals signing labor contracts according to Government regulations on contracts for certain types of jobs in administrative agencies and public service units are allocated a maximum of 10 square meters/person.

The Decree clearly states that the total working area serving the work of the positions is determined on the basis of the number of staff or the number of employees assigned and approved by the competent authority or according to the work position project approved by the competent authority or person and the number of employees of the unit signing an indefinite-term labor contract decided by the competent authority or person according to the provisions of law or the staff orientation, the number of employees determined in the development orientation of the industry and field approved by the competent authority or person (if any) at the time of determining the standards and norms.

Based on the design and current status of the office, the Head of the agency or organization decides to arrange specific working areas for each position to suit the actual situation, which may be higher or lower than the area according to the prescribed standards and norms, but ensures that the total area arranged for each position does not exceed the total working area determined according to regulations.

Standards and norms for using the unit's career facilities

The Decree stipulates the area of working houses and public works belonging to public works establishments, including: working area serving the work of positions; prescribed common use area; public works area.

The Decree stipulates standards and norms for working area serving the work of positions in public service units' public service establishments similar to the above agencies and organizations.

For positions working in a number of fields such as lecturers, teachers, doctors, nurses, technicians, caregivers, scientists and a number of other positions of the unit, the working area of these positions is arranged in accordance with the nature of the work in the area of the public works or the working area serving the work of the positions specified above.

The Decree stipulates the area of public works including: 1- Area of public works in the fields of health, education and training; 2- Area of public works other than the area of public works specified in 1, including: area of public works in the fields of culture, sports and tourism, information, communication, science, technology and innovation, diplomacy, agriculture and environment and other fields.

This Decree takes effect from July 1, 2025./.

According to VNA

Source: https://baothanhhoa.vn/quy-dinh-moi-ve-tieu-chuan-dinh-muc-su-dung-tru-so-lam-viec-252348.htm