Documents required to add working time to calculate social insurance

(Chinhphu.vn) - Mr. Le Trong Khang (HCMC) worked at a state agency in the health sector from January 1985 to April 1994. In May 1994, he submitted a resignation letter and worked at another company until his retirement. He continued to participate in social insurance at the following companies. Since then, he has not received any severance pay.

Mr. Khang asked, can he combine the time from 1984 to 1994 with the time he participated in social insurance later to calculate his working time?

Regarding this issue, Ho Chi Minh City Social Insurance responded as follows:

After checking the records, on May 26, 2025, Ho Chi Minh City Social Insurance issued a Instruction Form to complete the records to transfer to Nha Be Social Insurance facility with the following content:

Mr. Khang worked from January 1985 to April 1994 continuously through the following units: Ho Chi Minh City Pharmaceutical Industry Institute, Central Pharmaceutical Enterprise 24, Aquaculture Research Institute II, and retired in April 1994.

Pursuant to the provisions of Official Dispatch No. 3595/LĐTBXH-BHXH dated September 18, 2020 of the Ministry of Labor, War Invalids and Social Affairs : The Social Insurance Agency shall base on the original records to consider calculating the working time before January 1, 1995 for employees, including the following documents: labor contract or recruitment decision; decisions on salary increase, salary transfer; decision on transfer or job transfer; decision on resignation; original resume and supplementary resume.

In case the employee no longer has original records showing the working time in the state sector before January 1, 1995, the consideration of calculating the working time to receive social insurance will be based on the confirmation document of the employee management agency and related documents for comparison such as: party member's profile, union member's profile, labor book, labor list, monitoring book, salary payment list, food book, certificate of merit, certificate of merit, medal, diploma,...

The confirmation document is prepared by the agency recruiting and managing employees and must be legally responsible for the content of the confirmation (in case the management agency has been dissolved, the superior management agency shall carry out the confirmation).

The content of the confirmation document includes the following information: the reason for no longer having the original records of the employee, the time of recruitment, the progress of the work process, the development of the employee's salary; the fact that the employee has not yet received severance pay or one-time allowance, the reason for not being resolved; the reason for interruption or resignation and the responsibility of the management agency or unit in resolving the regime at the time of resignation for employees with interrupted work time or who resigned before January 1, 1995.

Thus, if Mr. Khang quits his job in accordance with the law and has not yet received a one-time allowance when leaving the Aquaculture Research Institute II, we request that he supplement: the decision to quit his job from the Aquaculture Research Institute II or a confirmation document with full content as prescribed in Official Dispatch No. 3595/LĐTBXH-BHXH dated September 18, 2020 of the Ministry of Labor - Invalids and Social Affairs established by the Aquaculture Research Institute II, along with relevant documents for comparison according to the above regulations.

After completing the required documents as above, please resubmit them with this Notification Form and related documents according to the Document Receipt at Nha Be Social Insurance.

Chinhphu.vn

Source: https://baochinhphu.vn/giay-to-can-nop-de-cong-noi-thoi-gian-cong-tac-tinh-bhxh-102250930125038172.htm