Event organization profession is busy at the end of the year

Mr. Dung "Sac Viet" (red shirt) said that the end of the year is a busy time for work, for many years he has worked through New Year's Eve.

"Money-making" season

Working in the event industry for more than 10 years, for 8 years, Tran Van Dung (Dung "Sac Viet") worked through New Year's Eve.

Mr. Dung's company is usually in charge of the New Year's Eve entertainment program and fireworks display in the Bach Dang Lake area (Hai Duong City). Therefore, he and his colleagues will watch the fireworks, welcome the New Year at the program location, then return to the company at 3 a.m. to celebrate the beginning of the year and give lucky money at the beginning of the year. Mr. Dung booked taxis for his colleagues in distant provinces such as Hoa Binh, Vinh Phuc, and Thai Binh to return home to celebrate Tet.

This year, after celebrating Tet with his family for a few days, he and his colleagues continue to prepare to organize a Spring live concert taking place on February 8 and 9 at the walking street and Bach Dang night market.

At the end of the year, there are days when his company takes on 4-5 events. Sac Viet Entertainment's team only has more than 20 people, so he has to divide the staff to work on many programs. At the same time, he recruits about 20-30 part-time staff to run the events.

For big events that require concentrated efforts, Mr. Dung only takes on 1 or 2 programs per day. “I don’t dare take on too many because I can’t handle it, afraid of not being able to guarantee the quality of the program,” Mr. Dung said.

Because of the many events at the end of the year, many companies have to divide their staff to work, even hiring additional outside staff.

According to some event organizers, the busiest time of the year for this industry is the last 3 months of the year and the beginning of the year because this time is filled with many anniversaries, major holidays, year-end parties, and festivals. This is considered the “money-making” season for the event organization profession.

Work for 2 years

Many companies and businesses organize year-end parties and welcome the new year on this occasion.

Nowadays, many events and programs of departments, branches, units, companies and enterprises hire professional event organizing companies to carry out. These companies will carry out the entire program from the idea, script, inviting artists, MCs, building the theater, stage, sound, light, tables and chairs, etc.

The province currently has about 50 businesses specializing in organizing events. Events such as inaugurations, openings, cultural and sports activities, full-package weddings, product introductions, etc. are often contracted to be performed by event organizing businesses.

Depending on the scale and number of guests of each event, the preparation time will be sooner or later. The budget of each event also depends on the cooperation of the parties. "The cost of an event will range from several tens to several hundreds of millions of VND", a person who has worked in the event industry for many years revealed.

A medium to large scale event requires 1-2 months of preparation, from the time of developing the script idea to working with the client. After the plan is approved, then construction and production begin.

For example, the art program welcoming the New Year of the Snake 2025 at Bach Dang Park will take place on the evening of the 29th of Tet, but the stage is currently being set up.

The program to welcome the Year of the Snake 2025 was conceptualized and the script was prepared 1 month ago.

For event organizers, working through New Year's Eve for two years is normal.

On New Year's Eve of the Year of the Dragon 2024, after finishing the art program at the Xu Dong Cultural Center Square, Mr. Nguyen Tai (in Hai Duong City) quickly dismantled the sound system, lighting, and electronic equipment to move back to the company. The stage and mechanical equipment could be left behind to be cleaned up later. But by the time the work was done, it was already a new day.

With a Tet bonus of about 5 - 10 million VND, he still tries to go to work on this occasion to have more income instead of watching Tao Quan with his family to welcome the new year.

Many art and music programs are held in the evening, so event organizers can work late into the night, even into the new day.

Having also worked through New Year's Eve many years ago, Mr. NH (from Nam Sach) understands the hardships of event organization work. In recent years, Mr. H. has given himself and his colleagues an early Tet holiday and no longer accepts programs close to Tet.

Mr. H. understands the hardships of this job, leaving early and returning late. There are even programs in remote provinces that require traveling for many days, with no guaranteed time for eating, drinking, and sleeping.

“We have worked hard all year. During Tet, everyone wants to go home early to be with their families. Those who live far away also need to go home to their wives and children, so this year I let everyone take Tet off early and no longer accept programs close to Tet,” Mr. H. confided.

WOODEN SPRINGS

Source: https://baohaiduong.vn/nghe-to-chuc-su-kien-tat-bat-dip-cuoi-nam-403847.html