Ho Chi Minh City guides school transfer procedures after merger

On July 28, the Department of Education and Training of Ho Chi Minh City issued a document guiding the procedures for transferring schools, re-applying for study, and reserving study results from the 2025-2026 school year.

High school students in Ho Chi Minh City. After the merger, Ho Chi Minh City still decentralizes the decision to transfer schools to principals - Photo: THANH HIEP

Accordingly, the Department of Education and Training of Ho Chi Minh City regulates school transfer for students at each level as follows:

Transfer school steps Primary school : resolved in 6 days

The Ho Chi Minh City Department of Education and Training said parents can apply for school transfers for primary school students directly or online at https://chuyentruong.hcm.edu.vn.

Within no more than 3 working days from the date of receipt of the application, the principal of the transfer location must respond to the parents (in case of disagreement, the reason must be clearly stated in the application).

Upon receiving approval from the transfer school, the parent or guardian will submit a transfer application to the school from which the student is transferring. Within no more than 3 working days from the date of receipt of the application, the principal of the school from which the student is transferring is responsible for returning the application to the student.

The school from which the student is transferring guides the completion and validation of the application. The school from which the student is transferring receives and manages the application and arranges classes for the student.

Particularly for transferring primary schools from abroad to the country or from international schools in the area to public schools: Parents carry out the above procedures. If they agree to accept the student, within no more than 7 working days from the date of receiving the application, the principal of the public primary school will establish a council, organize a survey of the student's level, place them in appropriate classes, issue a transcript, etc.

* Transfer student records include:

- School transfer application

- Academic transcript

- Information on learning materials, program implementation progress, summary table of student training and learning assessment results according to regulations

- Individual education plan for students with disabilities (if any).

Transferring high school: principal decides

According to the Department of Education and Training of Ho Chi Minh City, school transfers can only be made at the end of the first semester of the school year or during the summer break. Exceptions regarding time must be considered and decided by the Chairman of the People's Committee of the commune, ward, or special zone (for junior high school level) or the Director of the Department of Education (for high school level) of the destination.

Regulations on school transfer in the city:

The principal of the place of departure checks the documents and issues the transfer recommendation letter. The principal of the place of arrival checks the receiving documents.

The principal of the school receiving the transfer student shall accept the student based on the annual enrollment quota. The principal of the school receiving the transfer student and the principal of the school receiving the transfer student must exchange information on whether they agree or disagree with the transfer of the student before signing the transfer and accepting the transfer.

The profile includes:

- School transfer application

- Transcript (original)

- School transfer letter issued by the principal of the school where you are going

- Valid documents related to the reason for school transfer (if any).

Transferring to Ho Chi Minh City from other provinces and cities in the country:

For high school students: the principal checks and accepts the application.

For secondary school students: the chairman of the People's Committee of the commune, ward, or special zone will check the documents and introduce them to the school.

The profile includes:

- School transfer application

- Transcript (original)

- Certificate of admission to the first grade of high school specifying the type of school admitted (public or private)

- School transfer letter issued by the principal of the school where you are going

- A school transfer letter issued by the chairman of the People's Committee of the commune, ward, or special zone (for junior high school) or the director of the Department of Education (for high school) of the place of departure. If the Department of Education of the place of departure has delegated the authority to handle administrative procedures to the principal, a school transfer letter from the department is not required.

Transferring schools from Ho Chi Minh City to other provinces and cities in the country

For students studying in high school: The principal receives, checks the documents, and issues a transfer recommendation letter.

For secondary school students: The Chairman of the People's Committee of the commune, ward, or special zone receives and checks the documents and issues a letter of recommendation for transfer.

The profile includes:

- Application for school transfer (with acceptance from the transferring school)

- Transcript (original)

- Certificate of admission to the first grade of high school specifying the type of school admitted (public or private)

- School transfer letter issued by the principal of the school (for high school level)

- School transfer recommendation letter issued by the secondary school principal and school transfer recommendation letter issued by the People's Committee of the commune, ward, or special zone where the student is going (for secondary school level).

HOANG HUONG

Source: https://tuoitre.vn/tp-hcm-huong-dan-thu-tuc-chuyen-truong-sau-sap-nhap-20250728140859721.htm